Service 01
AI & Intelligent Automation
The problem
A demo that impresses is not a system you can depend on
Most organizations have now seen an AI prototype work. The hard part arrives afterward: the model answers confidently from the wrong document, costs climb without anyone noticing, and nobody can say whether last week's prompt change made quality better or worse.
The gap is rarely the model. It is the absence of everything around it - retrieval that returns the right context, guardrails for actions with real consequences, a test set that catches regressions, and a human review path for the cases that genuinely need judgment.
Our approach
We build the system around the model, not just the prompt
We start by defining what a correct answer looks like for your use case, and turn that into a written evaluation set before any interface gets designed. That set becomes the thing we optimize against, so improvements are measured rather than claimed.
From there we build the retrieval layer, tool boundaries, and orchestration your workflow actually needs - keeping expensive model calls where they add value and ordinary code everywhere else. Every action that changes data, sends a message, or spends money passes through an explicit approval boundary you control.
Monitoring ships with the first release: request traces, token spend, latency, and quality sampling, so you can see how the system behaves in production rather than inferring it from complaints.
Capabilities
What this service covers
- Custom AI application development
- Generative AI solutions
- AI agents and agentic workflows
- LLM application integration
- Retrieval-augmented generation (RAG)
- Document intelligence and knowledge assistants
- AI-powered business process automation
- Workflow orchestration
- AI chatbots and customer support assistants
- Predictive analytics and machine learning
- AI system evaluation, monitoring, and optimization
- Human-in-the-loop review workflows
Deliverables
What you actually receive
- 01
Evaluation set and quality baseline
A written definition of correct behavior, with graded examples, so every later change can be measured instead of guessed at.
- 02
Retrieval and knowledge layer
Ingestion, chunking, embedding, and ranking tuned to your content - plus a documented answer about what the system should do when it does not know.
- 03
Agent and tool boundaries
Explicit permissions for every action the system can take, with approval gates on anything that writes data, spends money, or contacts a customer.
- 04
Observability dashboard
Traces, cost per request, latency distribution, and sampled quality scores, so regressions surface before customers report them.
- 05
Operating handbook
How to add knowledge sources, adjust prompts, interpret the evaluation report, and roll back a bad change.
Engagement
How a project in this area runs
- 01
Scope and feasibility
We pick one workflow with a measurable outcome, confirm the data needed actually exists, and agree what success means in numbers.
- 02
Evaluation first
We build the graded test set before the product. It takes days, and it is what separates a system you can improve from one you can only hope about.
- 03
Build and harden
Retrieval, orchestration, guardrails, and interface - shipped behind a flag to a small group of real users.
- 04
Measure and widen
We compare against the baseline, fix what the data exposes, then expand scope. Monitoring and cost controls go live with the first release.
Technology
Options we support for this work
Models & APIs
- Anthropic Claude
- OpenAI
- Google Gemini
- Open-weight models
Retrieval
- pgvector
- Pinecone
- Qdrant
- Hybrid BM25 + vector search
Orchestration
- Model Context Protocol
- LangGraph
- Temporal
- Queue-backed workers
Evaluation
- Golden-set regression suites
- LLM-as-judge with human calibration
- Tracing and cost telemetry
Questions
What clients ask about AI & Intelligent Automation
Do we need our own model?
How do you stop the system inventing answers?
What does an AI system cost to run?
Can you work with our data without it training a public model?
Related
Related work and services
- ServiceCustom SoftwareSaaS products, internal platforms, and MVPs engineered to be extended - with the architecture decisions written down and the tests that let you change things safely.Read more
- ServiceData Engineering & AnalyticsPipelines, warehouses, and dashboards that produce one trusted number instead of four plausible ones - with tests on the data itself.Read more
- ServiceTechnology ConsultingDiscovery workshops, architecture assessments, and roadmaps that produce a decision you can act on - not a deck that gets filed.Read more
- AI & RetrievalConcept buildAI Knowledge AssistantAn internal assistant that answers from a company's own documentation, cites every source, and says plainly when it does not know.Read more
- AI & AutomationConcept buildIntelligent Document ProcessingExtraction from messy real-world documents, with confidence scoring that routes uncertain cases to a person instead of guessing.Read more
- SaaS PlatformConcept buildSaaS Workflow Automation PlatformA multi-tenant platform where teams compose their own approval and automation workflows, with every run auditable step by step.Read more
Ready to talk about AI & Intelligent Automation?
Tell us what you are trying to achieve. If we are not the right fit, we will say so and point you somewhere better.
Prefer email? hello@mindlox.io